Job Description

A Well-known, prestigious Private Equity/Asset Management Firm in Midtown Manhattan is seeking a new Assistant to support a team of executives at varying levels, with primary support for 1-2 senior managers. Candidates must have a minimum of 4-7+ years of applicable high-level executive administrative experience supporting a team/group of executives (required) within financial services (strongly preferred), experience with heavy international travel coordination, and a Bachelor’s degree (required). They should be extremely polished, professional, team-oriented, flexible, hard-working, accustomed to working in a fast-paced environment, and possess excellent interpersonal and communications skills. This is a fantastic opportunity to join an incredibly positive, collaborative culture at an “ivy league financial services firm”!

• Salary depends on experience (95-120k base), plus built-in/guaranteed paid overtime (approx. 15-25k+) and discretionary bonus eligibility. AMAZING, comprehensive benefits!!
• Hours are 8:00am-5:30pm/8:30-6:00pm. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities:

• Schedule and organize meetings, conferences, and off-sites, including all related logistics/materials, proactively addressing conflicts, exercising strong judgment based on priorities, and seeking guidance as needed.
• Prepare materials for meetings; track and confirm attendance where quorum is required.
• Arrange complex travel plans and compose detailed itineraries, including obtaining necessary travel documents and coordinating visas.
• Screen a large volume of incoming calls and greet guests in a professional and courteous manner.
• Establish, develop, maintain, and update e-filing system
• Update DealCloud with relevant meetings.
• Allocate and process expenses for executive(s), including American Express and Out of Pocket expenses, using the Concur expense management system by published deadlines.
• Compose strategic communications such as letters, memos, invitations, agendas, and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, and format for consistency and make the appropriate changes
• Plan off-site team events, including all related logistics, budgeting, and expense processing.
• Process and code invoices; identify and implement process improvements.
• Coordinate closely and collaborate with other assistants to provide phone coverage and back-up assistance.
• Handle all coordination and logistics for recruiting of new employees for the team.
• Use US Mail, FedEx, and other services to send and track priority mail.
• Perform other related general administrative and project-based tasks as assigned and required.
• Be available to check and respond to occasional after-hours correspondence.

Required Qualifications:

• Minimum 4-7+ years of applicable high-level executive administrative experience supporting a team/group of executives (required) within financial services (strongly preferred).
• Bachelor’s Degree required.
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
• Excellent judgment and a very high level of confidentiality.
• Strong initiative and ownership of responsibilities.
• Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues, and take appropriate action.
• Strong attention to detail, responsiveness, and follow-through on open items.
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacy.
• Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required.
• Team-oriented and collaborative attitude is a must.
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, PowerPoint, and Slack.
• Working knowledge of office administrative procedures and operating standard office equipment. 

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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Job Tags

Permanent employment, Remote job, Flexible hours,

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