Job Description

Description We are looking for a highly organized and proactive Personal Executive Assistant to support a busy principal in Delray Beach, Florida. This role is multifaceted, requiring someone who is detail oriented with exceptional administrative capabilities and experience managing multiple properties. The ideal candidate will excel in handling confidential matters, coordinating logistics, and ensuring smooth day-to-day operations. Responsibilities: - Manage the principal's calendar, correspondence, and administrative tasks with a high degree of accuracy. - Act as the primary liaison between the principal and vendors, contractors, household staff, and other stakeholders. - Maintain confidentiality while overseeing sensitive matters, including medical billing and insurance claims. - Track deadlines, appointments, and ongoing projects to ensure timely completion. - Source, negotiate, and manage vendors for property and household needs, such as landscaping, security, and housekeeping. - Conduct inspections, organize preventative maintenance, and ensure systems like pools and security are fully operational. - Coordinate tenant onboarding, offboarding, and leasing efforts for residential and commercial rental properties. - Review and reconcile invoices, coordinate with accounting teams, and ensure timely payments for household and property expenses. - Plan and manage detailed domestic and international travel itineraries, including accommodations, transportation, and dining. - Handle additional personal errands, event coordination, and anticipate the principal's needs to streamline operations. Requirements - A minimum of 5 years' experience as an Executive Assistant, Personal Assistant, or Estate/Property Manager. - Proven ability to manage multiple properties, including coordinating maintenance and vendor services. - Proficiency in Microsoft Office Suite and strong organizational skills. - Exceptional multitasking abilities and attention to detail. - Experience in planning complex travel arrangements and logistics. - Ability to handle confidential information with discretion and professionalism. - Strong communication and interpersonal skills for liaising with various stakeholders. - Flexibility and adaptability to thrive in a dynamic environment. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, For contractors, Work at office,

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