Job Description

Job Description and Duties

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

The Hazard Mitigation Section consists of a team of dedicated and passionate professionals focused on increasing resiliency and reducing risk to lives and property throughout California. The Section works closely with local communities to enhance their resilience and adapt to the impacts of climate change such as wildfire, flood, sea level rise, drought, and extreme weather, in addition to other hazards such as earthquakes. The Hazard Mitigation Grants Division, Hazard Mitigation Quality Assurance Division, and Hazard Mitigation Planning Division make up the section.

The Quality Assurance Administrative Support Unit works closely with Mitigation Grants Division, Mitigation Planning Division, and the Assessment Unit to support the overall mission of the Branch. The Quality Assurance Administrative Support Unit Analyst I will perform a variety of less difficult and complex duties relating to monitoring of grant opportunity budgets, reimbursement claims, grant balance sheets, management costs, and other related key performance indicators. The incumbent will maintain ADA Compliance on the branch webpage, internal/external documents, and presentations. The incumbent must have the ability to use technology for tracking and sharing financial data, data analysis, reporting, and to communicate with stakeholders through the HMA email account and mass notification system. The Analyst I will order materials for the office, track large purchases in FI$Cal, and coordinate with building facilities.

You will find additional information about the job in the .

Working Conditions

This position is located in the Hazard Mitigation Quality Assurance Administrative Support Unit.

Hybrid Telework : This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application ( do not note “see attached resume” in this section ). Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrate willingness to assume complex duties, ability to adapt to changing priorities, and an interest in hazard mitigation.
• Possess excellent verbal/written communication, interpersonal and interactive skills with the ability to present information and express ideas in a clear, confident, and convincing manner.
• Demonstrate the ability to be accountable, prioritize tasks, and work well under pressure to meet quick deadlines.
• Use creativity and innovation to resolve issues.
• Be proficient in the use of various computer word processing, spreadsheet, and database applications and be willing to learn new technological tools and to incorporate them in daily tasks.
• Demonstrate ability to follow directions, protocols, and procedures.
• Perform both independently and in a cooperative, multi-disciplined team environment.
• Demonstrate ability to read and understand technical and legal documents.
• Possess strong organizational and time management skills, and demonstrate attention to details.
• Possess excellent customer service skills.

Benefits

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Benefit information can be found on the  CalHR website and the  CalPERS website.

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration. Your SOQ may be a determining factor of your qualifications for this position. If your qualifications are competitive, you may proceed to the hiring interview.

A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement for the Administrative Requisitions Analyst.

SOQ FORMAT INSTRUCTIONS :

• The SOQ should be no more than one page, single-spaced in 11 point Arial font.

PLEASE ANSWER THE FOLLOWING :

1. Please describe your background, education and/or training as it relates to the duty statement.
2. Describe your experience with Fi$Cal requisitions, P-Card purchases, cost tracking, ADA compliance, and records monitoring.

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.

Job Tags

Permanent employment, Full time, Part time, Work experience placement, Work at office, Local area, Remote work, Flexible hours,

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